A. Evaluation of Residents by faculty: The Clinical Competence Committee of the Department of Anesthesiology consists of faculty members chosen by the Chairman and Associate Chair for Education who are tasked with collating and analyzing all of your evaluations and presenting the evaluations to the American Board of Anesthesiology in the form of a Clinical Competence Report. This report is sent every six months and forms the basis by which the American Board of Anesthesiology grants you credit for clinical training. An actual ABA form is shown in the following pages for your information and review. You are evaluated by the faculty using our web-based resident evaluation system on a weekly basis. Any faculty member at Shands, FSC, or the VA who worked with you on a case will be sent an e-mail indicating that he/she needs to complete a web evaluation form of your performance. The results of these evaluations and all comments are stored in a secure database which is then made available to the committee to help it prepare its reports to the ABA. The committee meets every three months to review your performance, but information is actually only sent to the ABA every six months, covering the preceding six month time period. Your faculty advisor will also receive the information generated by the committee at its quarterly meetings and will help you understand the basis for any of the committees decisions regarding your performance. Your faculty member is REQUIRED to meet with you at least twice a year to review your performance. Quarterly meetings may not occur if no problems are identified, but you can feel free to meet with your advisor about your performance at any time. If your advisor does not contact you by the 1st week in January or the 3rd week in June, please contact them to set up an advising meeting.  If you wish to meet about your performance at times other than the semi-annual evaluations, you need only make an appointment with your advisor.  He or she always has access to the latest computer database information. You also have direct access to the results of your web-based evaluations at any time. The results are reported numerically with:

1= Above Expected Level of Competence - reserved for outstanding performance at all levels
2= At Expected Level of Competence - most residents will receive this evaluation score  
3= Below Expected Level of Competence - Clearly below average for peer group, but some aspects of performance are acceptable.
4 = Unacceptable Performance

Any time you receive a below expected or unacceptable score, the web-based reporting system will indicate this to you. If you do not understand why you may have received such an evaluation, you can contact Dr. Mahla or your advisor at any time, and the reasons for the poor evaluation will be shared directly with you.

You may review your evaluations at anytime by accessing our Departmental Application Web Page.  You will be able to review your numeric evaluation scores for each rotation.  In addition, you will be able to review a trend plot of your performance compared to other residents at your same training level.  This page is bookmarked on every web browser in the library.  The page is: 

https://needle.anest.ufl.edu/department.

When you get there, you will need to LOGIN.  To do so, enter your Departmental e-mail address (generally firstinitiallastname@anest.ufl.edu (e.g. jshmoe@anest.ufl.edu) and your password. 

When you first begin in the program, your initial system password is the first letter of your last name (lowercase) followed immediately by the last 4 digits of your social security number.  The first time you LOGIN, you will be told your password has expired.  and you will be instructed to change your password.  You should then be set to go.  For security purposes, you will periodically be asked to change your password.

B. Please carefully review BOTH the ABA form and the Departmental forms. They will give you a great deal of insight into what both the Department and the ABA expect of residents in training.  Please note the essential attributes. If any of them are unsatisfactory, your overall evaluation for the six month period will also be unsatisfactory regardless of other aspects of your performance. Please review the Housestaff Manual section about the ABA and Board Certification to understand the significance of an unsatisfactory overall clinical competence evaluation.  This reporting is now done on-line.  You are entitled to receive a printed copy of the report sent to the ABA if you like.  Your advisor will have one during your meetings with him /her.

C. March 1^st is the date by which residents will be notified of either likely promotion to the following level or non-renewal of contract for the following academic year.

• Promotion is dependent on the resident achieving the following:
• Acquiring the knowledge base and clinical skills expected for level of training and as outlined in the goals and objectives for each rotation and training level.
• High moral, ethical and behavioral standards
• Satisfactory clinical competence reports (see ABA section and above)
• Acceptable performance on the annual ASA/ABA In-training examination. "Acceptable" performance will be determined on an individual basis by the program director based on baseline performance, performance on other standardized tests, and the resident's evident clinical skills.
 
• Probation: Failure to satisfy the above criteria will result in academic probation. Residents placed on probation will be given a letter of probation containing specific documentation of deficiencies and specific written goals and objectives to correct noted deficiencies. A time period to correct deficiencies will also be noted.
• If subsequent evaluations indicate that the deficiencies have been corrected, the resident will be returned to good standing and promoted accordingly.
• If subsequent evaluations fail to indicate improvement within the allotted time specified in the letter of probation, termination will result.
• Any MAJOR departure from acceptable resident performance may result in immediate termination without a probationary period.
• Due process of appeal will be given to all residents according to University of Florida Grievance Procedures (included in this manual).

• You are also required to anonymously evaluate your clinical rotations following completing any given rotation. The evaluation form is web based and may be accessed by going to the following web site:   Departmental Applications Menu
• Faculty evaluation by residents is also necessary to help provide you with the best possible teaching. There are two types of evaluations. One is done monthly (Faculty Evaluation Form) and is based on the contacts with faculty that you had during that period. You will only be asked to evaluate faculty members with whom you work in the operating room. The other evaluation is required by the College of Medicine. You should complete this evaluation annually on as many faculty with whom you feel you had sufficient contact in any way to evaluate. This evaluation will assess faculty performance not only in the operating room but also in all other aspects of academic life here at the University of Florida (e.g. lectures, advising ability, mentoring, research, administrative skills, etc.). The College of Medicine evaluation is also anonymous.

PLEASE NOTE:  During the academic year 2007-8, the Department will be implementing a totally new evaluation system associated with the New Innovations Residency Data Management System.  Please be patient with us as the system is implemented.  The evaluative content will not change - just how and where it is entered.

Revised 5/2007